Assistant Secretary Database


Please read the manual or quick start guide before starting work in the Assistant Secretary. The Assistant Secretary does require initial setup before you add members.

To access the database once you download:

Username: admin
Password: admin

Product install

Install on Windows 8, 7, Vista, and XP.  If you download the ZIP file, please click on "setup.exe" to install the database.  If you don't know which one to download, we highly recommend you download the .exe since it is much easier to install.  

Product Size Download
Assistant Secretary 5.0 196 MB Installer (EXE)
Assistant Secretary 5.0 196 MB ZIP

Help Manuals

Product Size Download Download
Quick Start Guide 1 MB PDF DOCX
Help Manual 1 MB PDF DOCX
All "Help Manuals" 1 MB ZIP  


Product Size Download
Blank database (restore) 1 MB MDB
Import file 1 MB CSV
Lodge Handouts 1 MB XLSX
Upgrade Ver 4 to Ver 5 1 MB EXE
All "Files" 1 MB ZIP


Video Size Download You Tube
Setup 29 MB ZIP Watch
Contacts 39 MB ZIP Watch
Accounting 13 MB ZIP Watch
Letters 30 MB ZIP Watch
Reports 31 MB ZIP Watch
Inventory 8 MB ZIP Watch
Import 15 MB ZIP Watch
Upgrade 42 MB ZIP Watch
All "Videos" 195 MB ZIP  

Test Files (from the videos)

Here are the test files we used to produce the videos.  You can use these files to learn more about the database and to test the different functions. 

  • Using the test database, you can quickly import a "Lodge" of 100 members and visitors. 
  • The import Excel file has 100 members and visitors. 
  • You can use the dues boiler to understand how to create your own letter in Microsoft Word and copy into the Assistant Secretary. 
Product Size Download
Test Database (test version) 20 MB MDB
Import File (test version) 1 MB CSV
Finished Letter (from letter video) 1 MB RTF
Dues Boiler (from letter video) 1 MB DOCX
All "Test Files" 1 MB ZIP


Computer Requirements

  • Windows 8, 7, Vista, and XP
  • Computer monitor with at least 256 colors and at least 800 x 600 resolution
  • 350 MHz processor or greater
  • 128 MB RAM or greater
  • At least 20 MB of hard drive space for program installation
  • Latest Microsoft updates (http://windowsupdate.microsoft.com)